Privacy policy

Website and Communications Activity

Data Controller: Criminal Justice Inspection Northern Ireland (CJI).
Block 1, Knockview Buildings
Stormont Estate
BT4 3SJ
Telephone: 02890 765764
Email: [email protected]

Website
CJI is committed to respecting and protecting your information when using our website and accessing services/information that is available through it.

This privacy notice sets out how we will use and protect any information that you provide to us, or that we collect from you, when you use our website.  It provides details on our use of cookies and how you can control and delete them.

It also provides information on our compliance with data protection requirements, how your information will be used and how you can find out more about this.

Your personal data
Personal data is the information that identifies you.  The General Data Protection Regulations (GDPR) governs how we process your personal data and gives data subject a range of rights.

Visitors to our website
When someone visits our website we collect standard internet log information and details of visitor behaviour patterns. We do this to monitor the number of visitors to the various parts of our website but collect this information in a way which does not identify anyone.

When we want to collect personally identifiable information through our website we will be up front about this, for example through our website forms such as our ‘Contact Us’ form.  We will make it clear when we collect personal information and we will explain what we intend to do with it.

Use of cookies
CJI do not use cookies to collect personally identifiable information about you. If you wish to restrict or block the cookies which are set by the CJI website, or indeed any other website, you can do this through your browser settings.  Please be aware that if you choose to restrict cookies, this may impact on the functionality of the website.

Measuring website usage (Google Analytics)
We use Google Analytics software a web analytics service provided by Google, Inc. to collect information about how you use CJI’s website. We do this to help make sure the site is meeting the needs of its users and to help us make improvements, for example improving site search.
Google Analytics stores information about:

  • the pages you visit on CJI’s website;
  • how long you spend on each CJI website page;
  • how you got to the website; and
  • what you click on while you’re visiting the site.
We do not collect or store your personal information (for example, your name or address) so this information can’t be used to identify who you are.

We do not allow Google to use or share our analytics data with Third Parties.

Information we collect from online forms: Enquiries/Contact Us/Subscriptions to our e-zines
We retain the details of those who have requested information or contact us in order to reply and this information is not permanently stored on the website.

We do not use Contact Us or other enquiry forms for marketing purposes and do not pass personal information on to anyone else.

Those who subscribe to our e-zine can cancel this at any time.

Links to other websites
CJI’s website contains links to other sites, both those of government departments, government agencies, non-departmental public bodies, other Inspectorates and of other organisations.  This privacy policy applies only to our website.  When you move to another site, you should read the privacy statement of the site you are visiting to establish if it collects personal information.

We do not pass on any personal information you have given us to any other website.
 
Communications Activity

Why we process your personnel information?
We need your personnel information to allow us to send you information in relation to the role and work of CJI. This includes information in relation to inspection reports, corporate publications, stakeholder engagement and events we may host.

The lawful basis for processing.
The lawful basis for processing your personnel information has been identified as consent (the individual has a given clear consent for you to process their personal data for a specific purpose) therefore CJI require your written consent in order to receive information from us. Consent confirmations are held on CJI’s system.

If at any time you wish to withdraw your consent you can do so by emailing [email protected]  or by writing to us at the address below.

Do we share personnel information?
CJI does not share your personnel data with other organisations.

Do we transfer personal data?
CJI does not transfer your personnel information.

How long do we keep personnel information?
CJI will retain your personnel information until it is reviewed in 3 years.  During that period you have the right to object to processing of your personnel information as outlined below.

What rights do I have?
You have the right to object to the processing in special circumstances.
  • Right to Access - the right to obtain confirmation that your personnel information is being processed, and have access to it;
  • Right to Rectification - to have personnel data rectified if it is inaccurate or incomplete;
  • Right to Erasure - to have your personnel information erased and to prevent processing, in specific circumstances;
  • Right to Restrict - to object to processing, halt or suspend the processing of your personal information while it is being checked;
  • Right to Data Portability – the right to request a copy of your personnel data in electronic format, a right to move, copy or transfer personnel information easily from one IT environment to another in a safe and secure way.
If you are unhappy with any aspect of this privacy notice, or how your personal information is being processed, please contact the Data Protection Officer by email at [email protected] or by writing to us at the following address:

John Gallagher,
Data Protection Officer,
Criminal Justice Inspection Northern Ireland,
Block 1, Knockview Buildings,
Stormont Estate,
Belfast.
BT4 3SJ
Telephone 028 90 765743.

If you are still unhappy, you have the right to lodge a complaint with the Information Commissioners Office (ICO).

The Information Commissioner’s Office – Northern Ireland
3rd Floor
14 Cromac Place,
Belfast.
BT7 2JB
Telephone: 028 9027 8757 /0303 123 1114
Email: [email protected]

Changes to this privacy notice
This privacy notice will be reviewed and updated regularly. This privacy notice was last updated on 24 May 2018.